Landcare Policy Templates
Code of Conduct template
Outlines expected standards of behaviour and principles of the Landcare organisation. Relevant for employees, office bearers and members of the organisation.
Outlines procedures with talking to the media, who is authorised to speak on behalf of the organisation and how to deal with adverse media.
Conflict of Interest Policy
Outlines how to effectively identify, disclose and manage any actual, potential or perceived conflicts of interest in order to protect the integrity of the organisation and manage risk.
Conflict of Interest Statement
Form to be completed when an individual wants to declare a conflict of interest.
Outlines what constitutes as copyright material and who retains ownership of Landcare resources, photos, etc created within the course of delivering Landcare programs.
Credit Card Policy
For organisations where credit cards and / or fuel cards are provided to personnel. Sets out procedures for financial reporting and limits for cardholders. <<Includes a Cardholder Register & Agreement >>.
Delegation of Authority Policy
Sets out who has the authority to do what in your Landcare organisation – from signing contracts to making payments to speaking on behalf of the organisation. <<Includes a Delegation of Authority register>>.
Outlines the framework applying to all employees, including leave entitlements, standard hours, probationary periods, performance reviews, termination and conflicts of interest.
Financial Management Policy
Details financial reporting systems of the organisation, signatories and accounts receivable / payable procedures.
Outlines the organisation’s processes to receive and deal with complaints. Complainants may be volunteers, staff, community members or office bearers.
Guidelines on Representation and Policy Development
Provides information and guidance regarding Landcare NSW’s view about participating in public policy debates and liaising with politicians.
Outlines how the Landcare organisation deals with personal information it collects, holds and administers. Also outlines how the organisation conforms to the Australian Privacy Principles.
Records Management Policy
Details the organisations obligation to retain records of the organisation for mandatory periods. Includes procedures for backing-up records, security of records and how disposal occurs.
Social Media Policy
Outlines principles of conduct for those using social media in the workplace and rules applying to posting social media.
Sun Protection Policy
Relevant for Landcare organisations with volunteers and employees working outdoors. Includes obligations to provide sun protection, water and recommendations for appropriate clothing.
Vehicle Use Policy
For organisations where the Landcare organisation provides a vehicle to staff for work use. Procedures for road safety, car maintenance, traffic infringements and log books.
Vehicle Use Policy – private vehicle
This policy governs the use of employees’ private vehicles for authorised business. This policy outlines the matters to be considered when using a private motor vehicle for business travel and the procedures to claim reimbursement for such use.
Work Health and Safety Policy
Outlines how the organisation promotes a safety-first culture, who is a duty-holder and how WHS issues will be dealt with. <<Includes mandatory reporting forms required in all Landcare organisations>>.
Landcare General Use Templates
Use this template to assist with creating a meeting agenda.
Use this template to assist with creating meeting minutes.
Confidentiality Agreement for Information Technology
Recommended for any personnel with access to the Landcare organisation’s information, records and intellectual property. Includes obligations not to share sensitive information and observe privacy policies.
Consent to Publication of Personal Information
For individuals providing consent for the publication of their details or their photo in Landcare publications / websites / social media.
Hire Agreement Template
For Landcare organisations who hire equipment / tools to the community. <<Includes Conditions of Hire and Hire Schedule template>>.
Employment Agreement template
A ready-made agreement between the Landcare organisation and Landcare employee, including written conditions of employment. To be used in conjunction with the Employment Policy.
Employee Interview question template
A template of sample questions for an interview. To be used in conjunction with the Employment Policy.
Employment Induction Checklist
A checklist for new employees. To be used in conjunction with the Employment Policy.
Employee Details form
An employee details template for new employees. To be used in conjunction with the Employment Policy.
Employee Emergency contacts form
An employee emergency contacts template for new employees. To be used in conjunction with the Employment Policy.
Employee Induction Kit
A list of contents that make up a typical employee induction kit. To be used in conjunction with the Employment Policy.
Employee Performance Review Template
Use this template to assist with conducting employee performance reviews.
Event Evaluation Template
Use this template to assist with evaluating events.
Event Sign On Template
Use this template to assist with recording attendance at events for WHS and insurance purposes.
Health & Safety Issue report template
Use this template to keep a record of any identified health or safety issues reported by your workers or their elected health and safety representatives. This will help to maintain and improve safety in your workplace by identifying hazards, risks, faulty equipment, unsafe practices etc.
Health & Safety Issue register template
Employers are required to keep a register of injuries that is readily accessible in the workplace. Use this template to keep a record of injuries.
Incident or Near Miss report template
Use this template to record answers to the WHO, WHERE, WHEN, WHAT, WHY and HOW questions with regard to an incident.
Independent Contractor Agreement
An agreement template to use when engaging an independent contractor.
Sample Project Management Agreement
A template agreement for Landcare organisations entering into on-ground works with landholders.
Terms of Reference for Sub Committees
A template for sub-committees formed within the Landcare organisation, including steering committees and project-focused committees. Outlines scope of sub-committee activity, meeting schedule and committee members.
WHS Assessment for a Landcare Office
A self-assessment tool to ensure WHS issues are up to scratch in the Landcare office.
WHS Assessment for Landcare Field Days & Events
Field Days and Workshops. A self-assessment tool to ensure your bases are covered in terms of WHS.
WHS Induction Checklist
(office based activities) – a checklist to ensure volunteers and employees are correctly inducted to Landcare organisations.
Volunteer Agreement Template
For Landcare organisations with volunteers working in the office, this document outlines confidentiality, WHS, privacy and intellectual property standards.