Landcare Policy Templates

Code of Conduct template

Outlines expected standards of behaviour and principles of the Landcare organisation. Relevant for employees, office bearers and members of the organisation.

Code of Conduct template

Communications Policy

Outlines procedures with talking to the media, who is authorised to speak on behalf of the organisation and how to deal with adverse media. Communications Policy

Confidentiality Agreement for Information Technology

Recommended for any personnel with access to the Landcare organisation’s information, records and intellectual property. Includes obligations not to share sensitive information and observe privacy policies. Confidentiality Agreement for Information Technology

Conflict of Interest Statement

Form to be completed when an individual wants to declare a conflict of interest. Conflict of Interest Statement

Consent to Publication of Personal Information

For individuals providing consent for the publication of their details or their photo in Landcare publications / websites / social media. Consent to Publication of Personal Information

Copyright Policy

Outlines what constitutes as copyright material and who retains ownership of Landcare resources, photos, etc created within the course of delivering Landcare programs.

Copyright Policy

Credit Card Policy

For organisations where credit cards and / or fuel cards are provided to personnel. Sets out procedures for financial reporting and limits for cardholders. <<Includes a Cardholder Register & Agreement >>.

Credit Card Policy

Delegation of Authority Policy

Sets out who has the authority to do what in your Landcare organisation – from signing contracts to making payments to speaking on behalf of the organisation. <<Includes a Delegation of Authority register>>.

Delegation of Authority Policy

Employment Agreement template

A ready-made agreement between the Landcare organisation and Landcare employee, including written conditions of employment. To be used in conjunction with the Employment Policy.

Employment Agreement template

Employment Policy

Outlines the framework applying to all employees, including leave entitlements, standard hours, probationary periods, performance reviews, termination and conflicts of interest.

Employment Policy

Financial Management Policy

Details financial reporting systems of the organisation, signatories and accounts receivable / payable procedures.

Financial Management Policy

Grievance Policy

Outlines the organisation’s processes to receive and deal with complaints. Complainants may be volunteers, staff, community members or office bearers.

Grievance Policy

Hire Agreement Template

For Landcare organisations who hire equipment / tools to the community. <<Includes Conditions of Hire and Hire Schedule template>>.

Hire Agreement Template

Privacy Policy

Outlines how the Landcare organisation deals with personal information it collects, holds and administers. Also outlines how the organisation conforms to the Australian Privacy Principles.

Privacy Policy

Records Management Policy

Details the organisations obligation to retain records of the organisation for mandatory periods. Includes procedures for backing-up records, security of records and how disposal occurs.

Records Management Policy

Social Media Policy

Outlines principles of conduct for those using social media in the workplace and rules applying to posting social media.

Social Media Policy

Sun Protection Policy

Relevant for Landcare organisations with volunteers and employees working outdoors. Includes obligations to provide sun protection, water and recommendations for appropriate clothing.

Sun Protection Policy

Terms of Reference for Sub Committees

A template for sub-committees formed within the Landcare organisation, including steering committees and project-focused committees. Outlines scope of sub-committee activity, meeting schedule and committee members.

Terms of Reference for Sub Committees

Vehicle Use Policy

For organisations where the Landcare organisation provides a vehicle to staff for work use. Procedures for road safety, car maintenance, traffic infringements and log books.

Vehicle Use Policy

Vehicle Use Policy – private vehicle

This policy governs the use of employees’ private vehicles for authorised business.  This policy outlines the matters to be considered when using a private motor vehicle for business travel and the procedures to claim reimbursement for such use.

Vehicle Use Policy – private vehicle Incident Report form Accident Report form

Work Health and Safety Policy

Outlines how the organisation promotes a safety-first culture, who is a duty-holder and how WHS issues will be dealt with. <<Includes mandatory reporting forms required in all Landcare organisations>>.

Work Health and Safety Policy

Landcare General Use Templates

Agenda Template

Use this template to assist with creating a meeting agenda.

Agenda Template

Minutes Template

Use this template to assist with creating meeting minutes.

Minutes Template

Event Evaluation Template

Use this template to assist with evaluating events.

Event Evaluation Template

Health & Safety Issue report template

Use this template to keep a record of any identified health or safety issues reported by your workers or their elected health and safety representatives.  This will help to maintain and improve safety in your workplace by identifying hazards, risks, faulty equipment, unsafe practices etc.

Health and Safety issue report template

Incident or Near Miss report template

Use this template to record answers to the WHO, WHERE, WHEN, WHAT, WHY and HOW questions with regard to an incident.

Incident/Near Miss report template

Health & Safety Issue register template

Employers are required to keep a register of injuries that is readily accessible in the workplace.  Use this template to keep a record of injuries.

Health and Safety issue register template

Sample Project Management Agreement

A template agreement for Landcare organisations entering into on-ground works with landholders.

Sample Project Management Agreement

WHS Assessment for a Landcare Office

A self-assessment tool to ensure WHS issues are up to scratch in the Landcare office.

WHS Assessment for a Landcare Office

WHS Assessment for Landcare Field Days & Events

Field Days and Workshops. A self-assessment tool to ensure your bases are covered in terms of WHS.

WHS Assessment for Landcare Field Days & Events

WHS Induction Checklist

(office based activities) – a checklist to ensure volunteers and employees are correctly inducted to Landcare organisations.

WHS Induction Checklist

Volunteer Agreement Template

For Landcare organisations with volunteers working in the office, this document outlines confidentiality, WHS, privacy and intellectual property standards.

Volunteer Agreement Template